vSolution Meeting

Version V1.62

The vSolution Meeting feature integrates a room booking feature into Cynap Core which interfaces perfectly with your Outlook Calendar, and also features ad-hoc in-room booking capability. It‘s easy to upload files in advance of a meeting, and automatically distribute them afterwards, and the on-screen quick tools bar ensures quick and easy control of all content.

Invite

To invite participants, open your calendar as usual and book the resource Cynap ("Room01" in the example). When needed, attach documents to share during the meeting.

 

When the room resource is free, Cynap Core sends a notification mail with "Accepted" and a second mail with the session PIN for your meeting.

In cases were the room (Cynap Core) is already booked, Cynap Core will decline the booking request and you will get a notification mail.

Start the vSolution Meeting at Cynap Core

Click the button Check-In to access the upcoming meeting.

To start another meeting before the scheduled meeting is due to begin, start an Adhoc meeting. The time scale bar on the right-hand side of the screen gives you information about scheduled meetings between 5am to 7pm on the current day.

When there is no meeting planned, the Check-In button will be not available.

When there are multiple meetings planned, use the up and down buttons for scrolling.

The power symbol in the left lower corner allows powering this unit. The gear symbol beside allows to login as administrator without starting a meeting.

Check-In and enter the PIN of the scheduled meeting

A lost PIN can be resent to the organizer of the meeting via mail.

Start Ad Hoc meeting

Select the estimated duration of your meeting.

When there is a meeting already scheduled, the available time frame will be displayed:

Control Center

The Control Center allows full control of the meeting which is in progress.

Files Explorer

To open a new window with the content of a document, picture or video that has already been stored.

The start screen allows destination selection:

Sharing files

When the scheduled vSolution Meeting is ended, all files of this session can be downloaded from Cynap Core .

Use the provided link of the network share and the credentials to connect.

The files will be also available in the system folder when logged in as administrator.

The provided files will be deleted from Cynap Core automatically when the pre-defined time is elapsed (Settings vSolution Meeting).

Scheduled Time exceeds

When the scheduled time will be less than 5 minutes, you will see a pop-up message to extend:

Please note

The service providers are handling resources accounts in a different way to prevent overlapping meetings.